Looking for Email Messages in Microsoft Outlook

In the school of organization that is email there are often two roles that individuals fall under: pilers or filers. The filers might create folders where to file their e-mails, label them somehow to categorize or prioritize them, or have some system of organization. The pilers will not file, but instead leave all their e-mails (read or unread) in their inbox. Outlook viewer

For pilers, it appears that a straightforward filtering of e-mails should help them locate e-mails. A piler could filter by matter and even time frame or e-mail sender. If this doesn’t uncover an e-mail, a simple search function might do the trick. For instance, there is the Instantaneous Search function allowing users to help locate e-mails. This really is helpful but occasionally does not easily locate e-mails that users seek. This happens especially if the key words are general enough. Outlook further enables operators to be used by users in the Instantaneous Search function. The e-mail could be found by a search for attachments: XXX, in case a user recalls the name of an attachment.

For filers, a tool available in the search tools ribbon is to choose specific folders or all subfolders. Other options include using additional standards such as searching for those e-mails with attachments simply or from a specific sender as well as within a particular date range. This really is especially helpful if users can recall those details that are special in the e-mails they truly are seeking.

Creating a search folder is still another approach to search for e-mails. The search folder enables users to use the same standards repeatedly to look for items. For instance, if particular e-mails are marked as Important, a search folder can be created to identify these special e-mails every time. Other options include send either unread or flagged for follow up, email from and to particular individuals, even mail with particular words, large email, old email, email sent straight to me, and email sent to public groups. Custom search folders may also be created with standards such as by time created or received, and have filters such as only pieces flagged by another person. There are also more specific subjects such as relevance, prognosis variation, date/time, and standing that is distant, to name some.

To sum up, whether an user is a filer or piler there’s a search function that should help find or at least narrow down the search for an e-mail.